Chapter 2.17.040 General duties.

In discharging the responsibilities of City Administrator, the City Administrator shall:

(A) Coordinate and supervise the activities of all the various departments, commissions and boards of the City.

(B) Direct the day to day activities of each department through the appropriate department head.

(C) Assist the Mayor and Committee Chairmen with the preparation of the agenda for meetings of the City Council and Committees.

(D) Keep the Mayor and Aldermen informed of the activities of the various departments.

(E) Keep the Mayor and Aldermen informed of the fiscal condition of each of the city funds.

(F) Act as purchasing agent for the City within limitations and under conditions as established from time to time by the City Council.

(G) Assume the duties of Budget Officer of the City as defined in Section 8-2-9.1 of the Illinois Municipal Code (65 ILCS 5/8-2-9.1). There shall be no additional remuneration for acting as Budget Officer of the City.

(H) Appoint (and to the extent allowed by the City's Personnel Code) and when necessary, suspend or remove all department heads, with the advice and consent of the City Council. All appointments shall be based solely upon merit and fitness for the job, and all suspensions and dismissals shall be for cause, without regard to race, sex, religious conviction, or political belief or affiliation.

(I) Attend and participate in all meetings of the City Council, Plan Commission, Zoning Board of Appeals, Street Graphics Committee, Heritage and Preservation Commission and Library Board, unless excused from attending by the Mayor or City Council. Participation does not include the right to vote.

(J) Effectively and efficiently administer the policies adopted by the Mayor and City Council.

(K) Recommend various courses of action to the Mayor and Aldermen, along with possible alternatives.

(L) Promote good relations with other governmental agencies and the public.

(M) Enforce or oversee the enforcement of the Municipal Code of Ordinances of the City of Columbia.

(N) Perform such other tasks which may be required of him or her from time to time by the Mayor and City Council.

(O) Oversee the ordinary course of business all purchases of materials and supplies necessary for the City as provided for in the annual budget ordinance; provided, that on purchases of more than $3,000, (except as provided in the next subparagraph (P) hereof) shall first procure the approval of the City Council before making such purchases. In such cases, the City Administrator shall comply with the statutory provisions requiring the solicitation of bids.

(P) Emergency purchases exception. Whenever, in the judgement of the City Administrator, exigency shall require the making of any purchases for a price in excess of $3,000 but less than $20,000, prior to the next regular meeting of the City Council, the City Administrator, with the written approval of the Mayor, may make such purchase without waiting for formal approval of the specific purchase by the City Council provided that such purchase shall not violate any relevant statutory requirement as to solicitation of bids.

(Q) Recommend to the City Council a classification pay and benefit plan. Recommend other courses of action and possible alternatives.

(R) Promulgate administrative rules and regulations as long as they are not in conflict with other local or state laws.

(2.17.040 (Ord. 2245), Added, 03/15/2004)